Board management software is a popular way for business executives to keep the track of agendas, documents and other documents. These software tools are designed to boost efficiency in the boardroom as well as reduce the burden of processes that are lengthy and expensive.

The best way to begin when evaluating a board portal is to determine the most problematic areas for the entire board cycle, from meeting preparation to recording, and everything in between. Look at the following areas to do this:

Meeting preparation and access

Board directors should be given meeting information in advance, which includes the link to the online meeting, as well as an electronic version of the book for board members. They can then draw annotations and be fully prepared even without attending the meeting. Directors can make use of the iOS app to scroll through the boardbook and follow along with the presentation while keeping track of their annotations.

The system should also offer an online space centrally located where documents can be shared, and the capability to restrict access to a certain group of users or groups. This feature lets businesses protect sensitive information, and also prevents people who are not authorized from accessing confidential documents.

The system should also be able trace documents from their initial creation to their distribution and storage. If an organization is audited, they will not have to go through documents that were sent to different folders.

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