The successful running of a board meeting requires a variety of skills in everything from the creation of materials for the board to facilitation of productive discussions. A well-run meeting should also result in actions items that are carried out after the meeting to help drive forward. Effective board governance is crucial to success in these areas. It encourages a range of perspectives, promotes discussions that result in innovative insights, and fosters productive discussions.

Create an Agenda and Share it in Advance

A well-prepared agenda is the basis for a successful board meeting. It is a roadmap for discussion and ensures that all important topics are covered. The board members should be encouraged to examine agendas prior to the meeting and make suggestions for any changes or additions needed. A concise and clear meeting agenda will help keep the discussion focused and avoid it getting too long or wandering off topic.

Conduct a roll call to determine the quorum

Assure that all board members can attend the meeting. This can be accomplished rolling-call, an online tool, such as Krisp or the document that governs the meeting to determine amount of people needed to conduct business.

Encourage Participation

Participation in productive discussions requires active participation by all participants. This can be achieved by encouraging board members to express themselves, and reaching out to those who might not be as vocal, and facilitating discussion using tools like decision matrices and SWOT analyses. Additionally, it is essential that all views are respected and appreciated, regardless of whether they align with the prevailing notions of the meeting.

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